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July 28, 2009

On Saying No

Filed under: Uncategorized — Admin @ 8:31 am

We are pleased to have another guest blog, this time by Amy Rasdal, founder of Rasdal Associates, Inc. and Billable at the BeachTM.

Have you ever noticed how difficult it is to say “no”? Some people find it nearly impossible and end up with too many commitments. We’ve all done it at one time or another. Do you ever say “yes” and then regret it?

Most organizations struggle more with saying “no” than saying “yes”. Oddly enough it’s far more risky to say “no” than to say “yes”. What if you were the one who said “no” to the billion dollar idea? Isn’t it less risky to say “yes” to everything? Of course I’m exaggerating the point…

It is important to say “no” earlier rather than later because we’ve learned that to wait until something reaches a higher value stage and then abort due to lack of capacity means losing more money and time. You can obviously say “no” either explicitly or implicitly, because by not delivering you end up saying what amounts to “no”. Remember too that time is your one finite resource, and when you say “yes” to one thing you are inevitably saying “no” to another.

If we try to focus on everything we focus on nothing.

The Importance of Discrete Priorities

As a professional project manager, priorities are always an issue. Priorities should drive the tasks, due dates and critical path for every project. How often do you feel like you have too many top priority items? I work with (or force) my clients to develop a list of discrete priorities. There can only be one #1 priority. It doesn’t mean that you can’t do more than one thing but only one thing can be #1.

Once you establish discrete priorities you will be amazed at how quickly things start getting done. The entire organization falls into alignment with much less effort. You will realize that each member of the company makes several little decisions each day and these discrete priorities will appropriately direct each step.

If you don’t make decisions, decisions will make you.

A Challenge from Me to You

I’d like to challenge each of you to make discrete priorities. Force yourself to have only one #1. I’d also like to challenge you to say “no” on a regular basis. I promise things will fall into place more easily if you adopt these two simple philosophies.

About the author: Amy Rasdal has over 20 years of experience in Operations, Product Development, Corporate Development and Marketing. Amy Rasdal started her own company, Rasdal Associates, Inc. (www.rasdal.com), eight years ago. Rasdal Associates specializes in the other side of entrepreneurship - implementation and execution. Focus areas include program and project management for the Internet software and medical device industries. Ms. Rasdal also recently founded Billable at the BeachTM (www.BillableAtTheBeach.com) to give people a jump start in independent consulting.

July 21, 2009

The Secret Sauce For Successful Implementation

Filed under: Uncategorized — Tags: , , , , , , , — Admin @ 8:02 am

We are pleased to have a guest Blog by Miki Saxon, RampUp Solutions while Holly is off on vacation!

How many times during your career have you attended training, or read a book, that offered tools and taught techniques that fired you up only to find yourself unable to implement them?

A frustrating experience and even more so when others seem to apply them effortlessly. That’s especially true when those who do succeed are less experienced or skilled than you.

What’s going on? Most likely the difficulty lies in your MAP (mindset, attitude, philosophyTM) and it is your MAP that needs to change.

People can’t implement any method unless their MAP is synergistic with it.
Unfortunately, most management and leadership training assumes that participants have a certain kind of MAP or they wouldn’t be there.

But that’s not true-MAP is as individualistic as snowflakes-no two are identical.

MAP (mindset, attitude, philosophyTM) is the basis for everything you do-it’s the why of life.

Everything you do and say is a mindset, grounded in your attitude towards others, which, in turn, is based on your personal philosophy.

MAP is learned, not innate, and it changes, either passively, through the influence of those around you, or actively, in ways that you consciously choose.

That’s why learning better management, leadership, parenting, etc., is a far cry from actually accomplishing it. The difference is similar to the difference between stain and paint.

  • Paint learning means coating what you already think with new ideas or approaches. The problems arise when the underlying attitudes and thoughts, i.e., MAP, are inconsistent with the new ideas-the greater the discrepancies between the two the more difficult it is to successfully implement them.
  • Stain learning means that the new ideas sink in and actually become part of your MAP. That also means being willing to modify or change your MAP when the value of the new ideas is greater than the cost of change.

The greatest thing about MAP is that it’s completely within your control.

Changing it requires a strong desire, the right catalyst-awareness-and a journey through each of the four levels of competence:

  1. unconscious incompetence,
  2. conscious incompetence,
  3. conscious competence, and
  4. unconscious competence. (Most people believe they never reach this level since, by definition, when they do reach it they aren’t aware of it.)

Although there are as many types of MAP as there are people, I’m often asked what comprises “good” MAP. Keeping in mind that my answer is totally subjective, I think good MAP is (in no particular order) positive, open, flexible, honest, secure, interested, enthusiastic, patient, sincere, encouraging, caring and loves creativity (its own or others).

Once your MAP is on board and you start implementing, be careful not to confuse process with bureaucracy.

  • Process is like MAP, it gets you where you want to go, whereas bureaucracy stifles whatever it touches;
  • Process, like MAP, is ever-growing/ever-changing, while bureaucracy is carved in stone.

Finally, remember that in the high stakes employee productivity, motivation and retention game MAP is worth more than money.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
About the author: Miki Saxon is founder of RampUp Solutions, Inc.

Miki has been coaching startup executives on their cultures and communication skills for 10 years using a system she developed called MAP (mindset, attitude, philosophyTM) that’s predicated on the belief that every outcome starts with a thought, so “To change what they do, change how you thinkTM

In 2003, she shifted from consulting to a virtual coaching model to accommodate both her clients’ preferences and a move to southern Washington State.

RampUp Solutions is also developing Option SanityTM, the first program to provide an automated, CEO-defined approach (based on the founder’s philosophy) to awarding stock options for any company instituting a stock plan. Beta testing is set for mid-Q3, with full release in Q4. Interested parties should contact miki@RampUpSolutions.com or call 866.265.7267

Miki writes two blogs, MAPping Company Success and Leadership Turn.

July 6, 2009

Trust: The New Business Imperative

Filed under: Uncategorized — Tags: , , , — Admin @ 9:04 am

Social media and trust are two concepts not often used in the same sentence. But in a linked-in world where applications and sites including YouTube, Facebook and Twitter are rapidly changing the way people communicate with each other, social media and trust will play increasingly important roles in determining how your company is perceived by employees, customers and other stakeholders. They may also have a real impact on your company’s ability to achieve its strategic goals.

The explosion of social media and social networking tools has fostered two fundamental changes in the business world. One, consumers now have at their disposal a wealth of information about your company and its product or service. As anyone who has spent some time on the Internet knows, some of this information is more accurate and reliable than others.

Two, and more important, you can no longer control the communications messages the public receives about your business. You still have to put your message out there. But now it is just one more message amidst all the social media “chatter” about your company. In order for your messages to have credibility, people must trust you, which is why trust has become one of the new business imperatives.

Low trust can inflict organizational damage on many levels. Low trust makes it harder to:

  • Recruit, hire and retain good employees
  • Attract needed investment
  • Build customer loyalty
  • Secure strong vendor relationships
  • Develop efficient internal processes and systems
  • Motivate high performance
  • Resolve interpersonal conflicts
  • Develop effective relationships with government and regulatory agencies

Conversely, several studies have shown a direct link between high trust and financial performance. Companies with high levels of trust tend to have stronger brands. They enjoy more positive word of mouth advertising. And when they make mistakes, stakeholders are quicker to forgive, as long as the company acts quickly to rectify the mistake.

So, what is trust and how do you get it?

In organizations, trust is the belief that management’s actions, words and deeds are intended to benefit and enrich all stakeholders, not just those who run the company. For trust to exist, your customers, employees, suppliers and stockholders have to believe that you are acting in their best interests as well as your own.

Strategies for building trust include:

  • Act with integrity. In other words, walk your talk.
  • Develop a strong, unifying mission and vision. Let people know why you exist and how that will make the world a better place for everyone involved with the company.
  • Define and clarify organizational values that determine how you will behave internally and externally. Live those values on a daily basis.
  • Communicate constantly, not just about the decisions being made but why they are being made.
  • Treat people with respect. Create an environment where people are encouraged to express their opinions, and listen when they do.
  • Provide ongoing feedback. Let employees know what you expect from them and tell them how they are doing on a regular basis.
  • Develop a culture of accountability. Reward high performance and hold people accountable for improving poor performance.
  • Communicate constantly and cascade key messages throughout the organization. This includes telling employees how the business is doing overall and where you see it headed in the next one to three years. It also includes constantly updating employees on shifts in the external environment (markets, competition, regulations, etc.) and defining why you will still win.

Perhaps the biggest change wrought by the advent of social media is the demand for transparency. In the past, many companies controlled public perception by limiting the amount of information people had access to. With social media and the resulting flood of information, transparency in business has become an expectation.

In today’s world, secrecy breeds suspicion. When you withhold information, both the intent and the actual content become open to misinterpretation. In the absence of information, today’s bloggers, twitterers and forum posters will make it up for you. The last thing you want is for others to dictate how the public perceives your business.

Creating trust as a strategic objective represents a new way of thinking for many of today’s business leaders. But the next generation of market leaders will be those companies that do the best job of building and maintaining trust with their key stakeholders.

© 2010, The Human Factor, Inc.